Minutes of Meeting
Overview
Fig. 1: Minutes of Meetings: Overview
| Action | Description | Details |
|---|---|---|
 Edit | Opens the minutes of meetings in the editor | |
 Delete | Delete the selected minutes of meeting. | |
 Print | Prints the selected minutes of meeting. | |
 Distribute | Distributes the selected minutes of meeting by sending email to the recipients in the distribution list. | |
 Change Status | Changes the status of the selected minutes of meeting. |
Adding a Minutes of Meeting
Click on the add 
button in the upper right corner of the page and select the type of the minutes of meeting you want to add.
Fig. 2: Minutes of Meetings: Add Minutes Dialog
Enter the information about the meeting in the dialog box and click OK to create the meeting minutes.
Changing the Status
A status network has been implemented for the meeting minutes, which can be used to control processing accordingly.
- draft - The protocol is available in draft form and may be amended without notice.
- distributed - Editing of the minutes is complete and they have been distributed among the participants for approval. The minutes are locked for further editing and can only be edited again once the status has been changed to 'draft'.
- published - The minutes have been agreed between the participants, all necessary changes have been incorporated and the minutes have been published. To be able to edit the minutes again, they must be set to 'draft' status. This change automatically archives the published version and increases the version by one.
Automatic Number Generation
| Header1 | Usage | Examples | ||
|---|---|---|---|---|
| {id} | The consecutive number of the next session. | {id} | 2 | |
| {date.month.short} | ||||
| {date.month.long} | ||||
| {date.year} | ||||
| {date.year.long} | ||||
| {date.year.short} | The last two digits of the current year. | {date.year.short} | 25 | |
| MM-{date.year.short} | MM-25 | |||
| {project.prefix} | {project.prefix} | {RPS} | ||
| pad(value,digits,char,pos) | pad(3,4,'0','s') | 0003 | ||
| padEnd(value,digits,char) | a | padEnd(1,3,'0') | 100 | |
| padStart(value,digits,char) | a | padStart(1,3,'0') | 001 | |
| MM-padStart(1,3,'0') | MM-001 | |||
| MM-padStart(99,3,'0') | MM-099 | |||
| MM-padStart(101,3,'0') | MM-101 | |||