Table of Contents
Minutes of Meeting
Overview
Fig. 1: Minutes of Meetings: Overview
| Action | Description | Details |
|---|---|---|
 Edit | Opens the minutes of meetings in the editor | |
 Delete | Delete the selected minutes of meeting. | |
 Print | Prints the selected minutes of meeting. | |
 Distribute | Distributes the selected minutes of meeting by sending email to the recipients in the distribution list. | |
 Change Status | Changes the status of the selected minutes of meeting. |
Adding a Minutes of Meeting
Click on the add 
button in the upper right corner of the page and select the type of the minutes of meeting you want to add.
Enter the information about the meeting in the dialog box and click OK to create the meeting minutes.
Changing the Status
Fig. 3: Minutes of Meeting: Status Network
- draft - The protocol is available in draft form and may be amended without notice.
- distributed - The protocol has been distributed.
- published - The protocol has been published.
Editing Minutes of Meeting
Properties
Participants
Topics
Topic Types
A heading is used to structure the topics in the minutes.
Information
Action
Click on
This function allows you to insert an existing action item into the minutes. If the team member responsible for the activity is not included in the list of participants, the team member is automatically added with the status 'not present'.
Distributing Minutes of Meeting
Automatic Number Generation
| Header1 | Usage | Examples | ||
|---|---|---|---|---|
| {id} | The consecutive number of the next session. | {id} | 2 | |
| {date.month.short} | ||||
| {date.month.long} | ||||
| {date.year} | ||||
| {date.year.long} | ||||
| {date.year.short} | The last two digits of the current year. | {date.year.short} | 25 | |
| MM-{date.year.short} | MM-25 | |||
| {project.prefix} | {project.prefix} | {RPS} | ||
| pad(value,digits,char,pos) | pad(3,4,'0','s') | 0003 | ||
| padEnd(value,digits,char) | a | padEnd(1,3,'0') | 100 | |
| padStart(value,digits,char) | a | padStart(1,3,'0') | 001 | |
| MM-padStart(1,3,'0') | MM-001 | |||
| MM-padStart(99,3,'0') | MM-099 | |||
| MM-padStart(101,3,'0') | MM-101 | |||
Distribute and Publish
| {meeting.end.date} | |
| {meeting.end.time} | |
| {meeting.locaction} | |
| {meeting.number} | |
| {meeting.start.date} | |
| {meeting.start.time} | |
| {meeting.title} | |
| {project.name} | |
| {solution.name} |